Overview
The Gwinnett Technical College Policies and Procedures Manual includes all State Board of the Technical College System of Georgia (SBTCSG) policies and Technical College System of Georgia (TCSG) procedures. SBTCSG policies are approved by the State Board of the Technical College System of Georgia. TCSG procedures are approved by the TCSG President’s Council. The Gwinnett Tech Procedure Manual also includes local procedures that are in place to support SBTCSG policies and TCSG procedures. Gwinnett Tech adheres to all SBTCSG policies and TCSG procedures, as included in the TCSG Policy Manual, and local SRTC procedures, which are established and approved by the Gwinnett Tech President’s Leadership Cabinet.
TCSG Policy Updates
Visit this page to remain aware of recent policy and procedure updates from the Technical College System of Georgia. It may take at least two weeks before TCSG updates its online policy manual. In the interim, OIRE will post the edits here and encourage everyone to return later to the actual link below. Thank you for taking the time to remain aware.
SBTCSG, TCSG and Gwinnett Tech Policies and Procedures
Section 1: Introduction
Section 2: Mission and System of Governance
- 2.1 State Board Governance
- 2.1 GT Share Governance
- 2.1p GT Strategic Impact Teams Committee Descriptions FY21 – FY25
- 2.1.1p GT ADA Policy
- 2.1.1 SBTCSG POLICY: Statement of Equal Opportunity
- 2.1.1p TCSG Procedure: Statement of Equal Opportunity
- 2.1.2 SBTCSG POLICY: Mission Statement
- 2.1.3 SBTCSG POLICY: Responsibilities and Authority
- 2.1.4 SBTCSG POLICY: Bylaws
- 2.1.5 SBTCSG POLICY: Compensation and Expenses
- 2.1.6 SBTCSG POLICY: Ethical Responsibilities
- 2.1.7 SBTCSG POLICY: President Emeritus
- 2.1.7p TCSG Procedure: President Emeritus Designation
- 2.1.8 SBTCSG POLICY: Building Naming
- 2.1.8p TCSG Procedure: Building Naming
- 2.1.8 GT Naming of Facilities
- 2.2 Office of the Commissioner
- 2.3 Technical Colleges
- 2.3.1 SBTCSG POLICY: Employment of Presidents
- 2.3.1p TCSG Procedure: Appointment of Presidents
- 2.3.2 SBTCSG POLICY: Responsibilities and Authority of TC President
- 2.3.2p TCSG Procedure: Presidential Responsibilities
- 2.3.3 SBTCSG POLICY: Technical College Strategic Planning
- 2.3.3p TCSG Procedure: TCSG College Strategic Planning
- 2.3.4 SBTCSG POLICY: Technical College Accreditation
- 2.3.5 SBTCSG POLICY: Substantive Change Reporting
- 2.3.6 SBTCSG POLICY: Accreditation Reporting Standards
- 2.3.6 GT TCSG Accreditation Reporting Standards
- 2.4 Local Boards
Section 3: Administration and Operations
- 3.1 Budget and Accounting
- 3.1.2 GT Budget Process
- 3.1.1. SBTCSG POLICY: Financial Overview
- 3.1.2. SBTCSG POLICY: Annual Budget Requests and Operating Budgets
- 3.1.3. SBTCSG POLICY: Transfer of Funds among Technical Colleges
- 3.1.4. SBTCSG POLICY: Accounting System
- 3.1.5. SBTCSG POLICY: Contract Management
- 3.1.6. SBTCSG POLICY: Payroll System
- 3.1.7. SBTCSG POLICY: Enterprise Funds
- 3.1.8. SBTCSG POLICY: Audits
- 3.1.9 SBTCSG POLICY: Bank Accounts
- 3.1.11. SBTCSG POLICY: Georgia Sales and Use Tax
- 3.1.12 SBTCSG POLICY: Cooperative Nonprofit Organizations
- 3.1.13 SBTCSG POLICY: Personal Checks
- 3.1.13p TCSG Procedure: Debt Collection Contract: College Unpaid Debt
- 3.1.14 SBTCSG POLICY: Indirect Cost Rate
- 3.1.16 SBTCSG POLICY: Purchasing
- 3.1.16p1 TCSG Procedure: Purchasing Bond Funded Goods & Services
- 3.1.16p2 TCSG Procedure: Purchasing Non-Bond Funded Goods & Services
- 3.1.17 GT Change Fund
- 3.1.18p GT Grant Management
- 3.2 Copyright, Intellectual Property Protection
- 3.3 Operations
- 3.3.1. TCSG Maintenance for Campus Facilities
- 3.3.2. SBTCSG POLICY: Use of Vehicles
- 3.3.2p. TCSG Procedure: DOAS Motor Pool
- 3.3.3. SBTCSG POLICY: Use of Campus Facilities
- 3.3.4. TCSG Procedure: Records Management
- 3.3.5. SBTCSG POLICY: Use of Telecommunications Equipment
- 3.3.6. SBTCSG POLICY: Alcohol on Campus
- 3.3.7. SBTCSG POLICY: Tobacco Use
- 3.3.7 GT Tobacco-free Campus
- 3.3.8p. TCSG POLICY: Business Email Archiving, Retention, and Investigation Procedure
- 3.3.9p. SBTCSG POLICY: Open Records Request
- 3.3.9 GT TCSG SAO Asset Management
- 3.3.10. SBTCSG POLICY: Firearms, Weapons, and Explosives
- 3.3.11p. TCSG POLICY: Identity Theft Protection
- 3.4 Emergency Preparedness
Section 4: Human Resources
- 4.1 Employment Guidelines and Processes
- 4.1.1p1. TCSG Procedure: Recruiting and Hiring
- 4.1.1p2. TCSG Procedure: IntraSystem Recruitment
- 4.1.1p3. TCSG Procedure: Interviewing and Selection Guidelines
- 4.1.2 SBTCSG POLICY: Verifying Employment Eligibility
- 4.1.2p. TCSG Procedure: Verifying Identity and Employment Eligibility
- 4.1.2p.a1 Instructions for Employment Eligibility Verification Form
- 4.1.3. SBTCSG POLICY: Job Descriptions
- 4.1.4p. TCSG Procedure: Categories of Employment
- 4.1.5 SBTCSG POLICY: Verification of Employment
- 4.1.6. SBTCSG POLICY: Employment Contracts
- 4.1.6p – TCSG Employment Contracts
- 4.1.7. SBTCSG POLICY: Personnel Files
- 4.1.7p. TCSG Procedure: Collection, Retention, and Release of Employment Records
- 4.1.8. SBTCSG POLICY: Instructional Staff Work Assignments
- 4.1.8p. TCSG Procedure: Instructional Staff Work Assignments
- 4.1.8 GT Faculty Responsibilities – Faculty Workload
- 4.1.8F GT Faculty Credential Approval Form
- 4.1.9. SBTCSG POLICY: Background Investigations
- 4.1.9p. TCSG Procedure: Background Investigations
- 4.1p.a1. TCSG POLICY: Applicants/Authorization to Release Background Information
- 4.1.9p.a2 Georgia Crime Information Center Awareness Statement
- 4.1.9.a3 Authorization to Release Personal Information Form
- 4.1.9p.a4 Georgia Applicant Processing Services
- 4.1.9p.a5 A Summary of Your Rights Under the Fair Credit Reporting Act
- 4.1.10. SBTCSG POLICY: Reduction in Force
- 4.1.10p.TCSG Procedure: Reduction in Force
- 4.1.11 GT Business Cards
- 4.1.12 GT New Employee Orientation
- 4.2 Work Hours and Schedule
- 4.2.1. SBTCSG POLICY: Working Hours, Overtime and Compensatory Time
- 4.2.1p. TCSG Procedure: Working Hours, Overtime, and Compensatory Time
- 4.2.2. SBTCSG POLICY: Official Business Hours and Work Schedules
- 4.2.2p1. TCSG Procedure: Official Business Hours and Work Schedules
- 4.2.2p2. TCSG Procedure: Telework and Alternate Work Locations
- 4.2.2 GT TCSG Official Business Hours and Work Schedules
- 4.3 Employee Ethics and Standards of Conduct
- 4.3.1p. TCSG Procedure: Unlawful Harassment of Staff Procedure
- 4.3.1p2 – TCSG Employee Sexual Harassment Prevention
- 4.3.2. SBTCSG POLICY: Ethics and Standards of Conduct for Employees
- 4.3.2p1 TCSG Procedure: Ethical Responsibilities of Employees
- 4.3.2p2. TCSG Procedure: Consensual Relationships
- 4.3.2p3. TCSG Procedure: Gifts, Honoraria and Expenses
- 4.3.2p4. TCSG Procedure: Standards of Business Conduct
- 4.3.2p5. TCSG Procedure: Political Activity
- 4.3.2p6. TCSG Procedure: Other Employment
- 4.3.2p7. TCSG Procedure: Children in the Workplace
- 4.3.3p. TCSG Procedure: Workplace Violence
- 4.3.4. SBTCSG POLICY: Employment of Relatives
- 4.3.5 GT Professional Attire
- 4.3.6 GT Event Management
- 4.4 Employee Performance Management
- 4.4.1 GT TCSG Employee Discipline
- 4.4.1. SBTCSG POLICY: Positive Discipline
- 4.4.1p. TCSG Procedure: Positive Discipline
- 4.4.2p. TCSG Procedure: Adverse Employment Actions
- 4.4.3. SBTCSG POLICY: Employee Complaint Resolution
- 4.4.3p. TCSG Procedure: Employee Complaint Resolution
- 4.4.4. SBTCSG POLICY: Performance Management
- 4.4.4p. TCSG Procedure: Performance Management
- 4.5 Employee Leave
- 4.5.1p. TCSG Procedure: FMLA
- 4.5.2. SBTCSG POLICY: Leave
- 4.5.2p1. TCSG Procedure: Miscellaneous Leave
- 4.5.2p2. TCSG Procedure: Leave Donation
- 4.5.2p3. TCSG Procedure: Court Leave
- 4.5.2p4. TCSG Procedure: Annual, Sick and Personal Leave
- 4.5.2p5. TCSG Procedure: Authorized and Contingent Leave of Absence without Pay
- 4.5.2p6. TCSG Procedure: Military Leave
- 4.5.3. SBTCSG POLICY: Holidays
- 4.5.3p. TCSG Procedure: Holidays
- 4.5.4 GT Leave Request Approval Procedure
- 4.6 Employee Medical Program
- 4.7 Employee Travel
- 4.8 Drug-Alcohol Free Workplace
- 4.9 Employee Compensation and Related Benefits
- 4.9.3 GT TCSG Tuition Policy for Employees
- 4.9.3. SBTCSG POLICY: Tuition Remission and Reimbursement for Approved Staff Development
- 4.9.4p. TCSG Procedure: Employee Assistance Program
- 4.9.5. SBTCSG POLICY: Staff Development
- 4.9.5p. TCSG Procedure: Staff Development
- 4.9.6. SBTCSG POLICY: Defense and Indemnification
- 4.9.6p. TCSG Procedure: Defense and Indemnification
- 4.9.7. SBTCSG POLICY: Payroll Deductions
- 4.9.7p. TCSG Procedure: Payroll Deductions
- 4.9.8p. TCSG Procedure: Direct Deposit of Pay
- 4.9.9. SBTCSG POLICY: Workers’ Compensation
- 4.9.9p. TCSG Procedure: Workers’ Compensation and Reporting Accident
- 4.9.10. SBTCSG POLICY: Promotions
Section 5: Academic Administration
- 5.1 Administration
- 5.1.1 GT Academic Status
- 5.1.1p. TCSG Procedure: Academic Freedom
- 5.1.2. SBTCSG POLICY: General Program and Program Specific Standards
- 5.1.2p. TCSG Procedure: Business Affiliation Agreements
- 5.1.2 GT TCSG State Standards
- 5.1.3. SBTCSG POLICY: Technical Advisory Committees
- 5.1.4. SBTCSG POLICY: Service Delivery Areas
- 5.1.5. SBTCSG POLICY: Technical College Calendars
- 5.1.6p. TCSG Procedure: Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
- 5.1.6p GT TCSG Graduation
- 5.1.7 GT TCSG Technical Education Guarantee
- 5.1.7. SBTCSG POLICY: Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates
- 5.1.7p. TCSG Procedure: Warranty Claim Procedures
- 5.1.8. TCSG POLICY- Articulation and Transfer
- 5.1.8p. TCSG Procedure: Articulation and Transfer
- 5.1.8 GT TCSG Certification Testing Lab
- 5.1.9 GT TCSG Program Discontinuation
- 5.1.9. SBTCSG POLICY: Program Approval and Termination
- 5.1.9F GT Program Closure Request Form
- 5.1.9p GT TCSG Procedure: Program Discontinuation
- 5.1.9p. TCSG Procedure: Program Approval and Termination
- 5.1.10. SBTCSG POLICY: College Campuses
- 5.1.11 SBTCSG POLICY: Live Work Projects
- 5.1.11p TCSG Procedure: Live Work Projects
- 5.1.11 GT TCSG Live Work
- 5.1.12 GT No Shows
- 5.1.13 GT Repeating a Course
- 5.1.14 GT Technical Education Guarantee
- 5.1.15 GT Withdrawal Policy
- 5.1.16 GT Work Ethics
- 5.1.17 GT Transferability
- 5.1.18 GT OCGA Dual Enrollment
- 5.1.20 GT Academic Integrity
- 5.1.21 GT Attendance
- 5.1.22 GT Audit
- 5.1.23 GT Competency-Based Course Policy
- 5.1.24 GT Elective Courses
- 5.1.25 GT Experiential Credit
- 5.1.26p GT Grade Appeals
- 5.1.27 GT Grading Policy
- 5.2 Non-Credit Programs
- 5.3 Curriculum
- 5.3.2 GT Computer Proficiency
- 5.3.3 GT Curriculum Materials
- 5.3.4 GT Curriculum Review and Revision Process
- 5.3.5 GT New Program and Course Approval Process
- 5.3.5F GT New Program or Course Request Form
- 5.3.6 GT Non-Collegiate Sponsored Credit
- 5.3.7 GT Nontraditional Fields for Students
- 5.3.8 GT Prerequisite Courses
- 5.3.9 GT Program Advisory Committees
- 5.3.9F GT Program Advisory Committee Group Meals Approval Form
- 5.3.10 GT Program Completion Requirements
- 5.3.11 GT Program Structure – General Education Courses
- 5.3.13 GT Program Structure – Programs of Study – Majors
- 5.3.14 GT Program Structure – Student Changes of Program Major
- 5.3.15 GT Program Structure -Second Program of Study-Major
- 5.4 Faculty Duties – Performance Management System
- 5.4.1 GT Academic Advisement
- 5.4.2F GT Performance Management Form – Program Support Specialist
- 5.4.3F GT Performance Management Form – Deans
- 5.4.4 F1 GT Performance Management Form – Faculty
- 5.4.4F2B GT Performance Management Form – Faculty Observation Form for Online Courses
- 5.4.4F3 GT Performance Management Form – Faculty Observation Form
- 5.4.4F4 GT Performance Management Form – Instructor
- 5.4.5F GT Performance Management Mid-Year Review Form
- 5.4.6F GT Performance Management Form – Program Director
- 5.4.7F GT Dual Enrollment Form Off-Campus Quality Assurance Form
- 5.4.9 GT Sponsors of Student Organizations
- 5.5 Faculty Operational Policies and Procedures
- 5.5.1p GT Academic Governance Procedure
- 5.5.4 GT Clinical Internship Agreement Review
- 5.5.5 GT Computer Shutdown
- 5.5.6 GT Confidentiality
- 5.5.7 GT Endorsements
- 5.5.8 GT Faculty Administrative Responsibilities
- 5.5.9 GT Instructor Liability
- 5.5.13 GT Professionalism
- 5.5.14 GT Published Materials
- 5.5.15 GT Student Awards and Honors
- 5.5.18 GT Faculty Credential Approval Form
- 5.6 Teaching and Learning
Section 6: Student Affairs
- 6.1 Student Equity
- 6.2 Admissions
- 6.2.1. SBTCSG POLICY: Admissions
- 6.2.1p. TCSG Procedure: Admissions Requirements
- 6.2.1 GT Assessment Center Overview
- 6.2.1p AF GT Program Placement Information Form
- 6.2.1p GT Transient Students
- 6.2.2. SBTCSG POLICY: Residency
- 6.2.2p. TCSG Procedure: Residency
- 6.2.4 GT Academic Advisement
- 6.2.5 GT TCSG Gifts Honoraria and Expenses
- 6.2.6 GT Veterans Affairs Recruitment Practices
- 6.3 Student Records
- 6.3.1 GT TCSG Student Records
- 6.3.1. SBTCSG POLICY: Student Records
- 6.3.1p1. TCSG Procedure: Student Records
- 6.3.1p2. TCSG Procedure: Definition of Directory Information
- 6.3.2p. TCSG Procedure: Student Record Retention Schedule
- 6.3.3 GT Student Death Procedure and Protocol
- 6.3.4 GT Change of Major and Second Major
- 6.4 Student Life
- 6.4.1. SBTCSG POLICY: Student Handbooks
- 6.4.1p. TCSG Procedure: Summary of Student Notification Requirements
- 6.4.2. SBTCSG POLICY: Student Housing
- 6.4.2p. TCSG Procedure: Residence Hall Room Entry and Search Policy
- 6.4.3. SBTCSG POLICY: National Emergencies
- 6.4.3p. TCSG Procedure: National Emergencies
- 6.4.3 GT TCSG Student-Veteran Temporary Military Deployment
- 6.5 Student Academics
- 6.5.1 GT Student Complaints
- 6.5.1. SBTCSG POLICY: Academic Standards, Evaluations, and Appeals
- 6.5.1p. TCSG Procedure: Academic Standards, Evaluations, and Appeals
- 6.5.2 GT TCSG Grade Point Average
- 6.5.2. SBTCSG POLICY: Student Grade Point Average
- 6.5.2p. TCSG Procedure: Student Grade Point Average
- 6.5.3p. TCSG Procedure: Student Grievance Procedures
- 6.6 Student Finances
- 6.6.1 GT TCSG Tuition Refund
- 6.6.1 TCSG No Shows
- 6.6.1. SBTCSG POLICY: Student Tuition and Fees
- 6.6.1p. TCSG Procedure: Student Tuition and Fees
- 6.6.1p.a2 Return of Military Tuition Assistance
- 6.6.2. SBTCSG POLICY: Student Activity Fund
- 6.6.2p. TCSG Procedure: Student Activity Fund
- 6.6.3p. TCSG Procedure: Student Organization-Club Accounts
- 6.6.4. SBTCSG POLICY: Satisfactory Academic Progress
- 6.6.5 GT TCSG Financial Aid Overview
- 6.6.6 GT Financial Aid Policy
- 6.6.7 GT Unofficial Withdrawal Policy
- 6.6.8 GT Job Outcomes
- 6.6.9 GT Qualifying Emergency
- 6.7 Student Conduct
- 6.8 Student Activities
- 6.8.1 GT TCSG Student Field Trip
- 6.8.1 SBTCSG POLICY: Field Trips
- 6.8.1p. TCSG Procedure: Field Trips
- 6.8.2. SBTCSG POLICY: Student Accident Insurance
- 6.8.3. SBTCSG POLICY: Student Athletics
- 6.8.3p. TCSG Procedure: Student Athletics
- 6.8.4 GT OCGA Dual Enrollment
- 6.8.4p GT Dual Enrollment Student Participation Policy
- 6.8.5 GT Student Club Fund Raising
- 6.8.5F1 GT Fundraiser Request Form
- 6.8.5F2 Monies Collected Form
- 6.8.6 GT Student Awards and Honors
- 6.8.7 GT Student E-Newsletter
- 6.8.8 GT Bake Sale
- 6.8.9 GT Campus Solicitation
- 6.9 Institutional Effectiveness
Section 7: Technology and Operations
- 7.1 Facilities
- 7.2 Information Technology Policies
- 7.3 Office of Security and Campus Police
- 7.3.1 GT Office of Security and Campus Police Overview
- 7.3.2 GT Bomb Threat Emergency Response
- 7.3.3 GT Chemical or Hazardous Material Emergency Response
- 7.3.4 GT Civil Disturbance or Demonstrations
- 7.3.5 GT Electric Shock Emergency Response
- 7.3.6 GT Emergency Elevator Response
- 7.3.7 GT Emergency Operations and Safety Plan
- 7.3.8 GT Family Reunification Protocol
- 7.3.9 GT Fire Emergency Response
- 7.3.10 GT Incident Management System
- 7.3.11 GT Hostage Barricade
- 7.3.12 GT Inclement Weather Emergency Response
- 7.3.13 GT Intruder or Suspicious Person
- 7.3.14 GT Medical Emergency Response Plan
- 7.3.15 GT Natural Disasters
- 7.3.16 GT Natural Gas Leaks Emergency Response
- 7.3.17 GT Parking in Gated Area
- 7.3.18 GT Utility Failures
- 7.3.19 GT Weapons Emergency Response
- 7.3.20 GT Campus Carry
- 7.3.21 GT Naloxone Policy
- 7.3.22 GT Equipment and Supplies Safety
- 7.3.23 GT Radio Use
Section 8: Economic Development
Section 9: Institutional Advancement
- 9.1 Gwinnett Tech Foundation
- 9.1.1 GT Board Compensation
- 9.1.2 GT Board Member Travel and Expense Reimbursement
- 9.1.3 GT Board of Directors
- 9.1.4 GT Board Vacancies, Removals, and Resignations Policy
- 9.1.5 GT Election of Officers
- 9.1.6 GT Emeritus
- 9.1.7 GT Executive Compensation
- 9.1.8 GT Foundation Outstanding Check
- 9.1.9 GT Joint Venture
- 9.1.10 GT Gifts
- 9.2 College Communications
- 9.3 Resources Development
- 9.3.1 GT Acquisition and Disposal of Equipment
- 9.3.2 GT Budgeting
- 9.3.3 GT Closed Program
- 9.3.4 GT Conflict of Interest
- 9.3.5 GT Coordinated Appeals
- 9.3.6 GT Disbursement Processing
- 9.3.7 GT Document Retention
- 9.3.8 GT Donor Bill of Rights and Donor Confidentiality
- 9.3.9 GT External Funding
- 9.3.10 GT Fiscal Control
- 9.3.11 GT Foundation Credit Card
- 9.3.12 GT Foundation Write Off
- 9.3.13 GT General and Endowment Spending
- 9.3.14 GT General Endowment Spending
- 9.3.15 GT IRS Form 990 Policy and Procedure
- 9.3.16 GT OFAC
- 9.3.17 GT Permanently Restricted Endowment Spending
- 9.3.18 GT Reserve Fund
- 9.3.19 GT Risk Management
- 9.3.20 GT Whistleblower
Required Postings
- EEO is the Law – Poster Supplement
- Employee Rights Under the Fair Labor Standards Act
- Employee Rights Under the Family and Medical Leave Act
- Equal Employment Opportunity
- Equal Pay for Equal Work
- Georgia Board of WC BOR
- Georgia Workers Compensation Fraud Notice
- Georgia Workers Compensation Official Notice
- Human Trafficking Notice
- Public Employee Hazardous Chemical Protection and Right to Know
- Right to Work Notice
- Unemployment Insurance
- USERRA Notice
- Vacation DOL
- Your Rights Under USERRA